Establishing a research scholarship
Sponsoring a scholarship
Setting up a postgraduate research scholarship is straightforward - please contact the Higher Degree by Research Scholarships Office with an outline of your proposal.
The following areas provide you with general guidelines and conditions of award regulating the administration of Scholarships funded by Curtin Schools/Departments or external funding bodies.
- Nature of the award
- Terms and Conditions
- Notification to Applicants
- Other Information
Scholarships may be established in three categories:
- to provide full scholarship support for a student
- a scholarship that is supplementary to a primary award as a means of attracting high calibre students to a particular research area
- an award to provide continuity of funding for a student for a limited period following the expiry of a primary award.
It is not possible for a student to hold two major scholarships simultaneously. However, many major awards allow candidates to receive an additional supplementary scholarship. Supplementary awards should not exceed 75% of the value of the primary award. It should be noted that some scholarships and supplementary awards cannot be held in conjunction with other awards. Eligibility to hold two supplementary awards should be verified prior to offer.
Research grant holders should be aware that international students are liable for tuition fees that may be in the vicinity of $20,000 per annum. Payment of fees cannot be made through scholarships funded from ARC grants. However the head of the enrolling area may wish to provide a tuition fee waiver. If this is the case, please contact the Scholarships Office.
The Scholarships Office only undertake internal promotion, including promotion on the Scholarships website and E-News. To advertise a scholarship/award please complete the Web Advert Template.
It is an Auditors requirement that all scholarships are governed by a set of Conditions of Award. However, the Conditions of Award for each scholarship is dependent on the source of the funding. Please contact the Scholarships Office for further information.
The proposed level of study of the scholarship recipient must be at the Masters by Research or Doctoral level.
Please be aware that allowances such as relocation costs, additional sick leave, maternity leave and costs towards thesis preparation may be given, but are not a compulsory benefit. These allowances will increase the cost of the award to the enrolling area.
In the case of a full scholarship it is expected that the level of stipend be at least equivalent to that of the current APA award rate for the duration of their degree (or the balance thereof for enrolled students).
The tenure of an award is normally up to two years for a Master's by Research student and three years for a Doctoral student (or the balance thereof for enrolled students). Provision may be made for an extension of up to six months for PhD candidates.
Continuation of a scholarship is subject to:
- Satisfactory progress as determined by the enrolling school or department in an annual review of progress at the end of each academic year (Annual Progress Report). Where it has been determined that an award should be suspended, or terminated, due to unsatisfactory academic progress, the candidate shall have the right of appeal.
- A decision by an external agency, where the duration and funding may not necessarily be within the control of the University. In the event that funding for a particular scholarship by an external agency is withdrawn, for any reason, the University shall not be liable for the provision of alternative scholarship support.
Details of the proposed scholarship may need to be submitted to the Deputy Commissioner of Taxation for determination of the tax status of the scholarship under the Income Tax Assessment Act. Applications to the Deputy Commissioner, Australian Taxation Office, will be made by the Manager, Financial Services for scholarships to be exempt from taxation unless it is deemed that:
- it is a condition of the scholarship that a candidate is required to undertake activities that may be considered to be of use, help or benefit to the provider, then the student is rendering a service by agreeing to undertake those activities;
- on completion of the degree for which the scholarship is awarded a candidate is required to become, or shall be or continue to be, an employee of the funding body; or
- an award is received by a student where the scholarship is not provided principally for educational purposes.
Where a Department or Faculty has undertaken the advertising, and made the selection for a scholarship in open competition, the Department/Faculty must notify unsuccessful applicants. Letters to unsuccessful applicants should be issued promptly and a contact person should be designated to deal with any appeal by unsuccessful applicants.
It is the responsibility of Departments to ensure that the candidate(s) selected will be accepted into the degree program specified before notifying the Scholarships Office.
The Scholarships Office of Research and Development should be notified of the name of the successful applicant or applicants and the following details which are to be included in the letter of offer:
- the name of the Supervisor/Head of Department establishing the award;
- the degree for which the award has been allocated;
- the value of the award, the duration and the commencement date (if applicable);
- a supporting document pertaining to the source of funding for the award (i.e., the script ID number, head agreement of government project, etc)
- any other agreement paperwork the successful applicant/s may have to sign.
Payment will not commence until the student is enrolled and all documents have been received.
Availability of funding
Prior to advertising, approval should be obtained from the Head of the Area. The budget should be checked to determine that there are sufficient funds in the account to support the level of stipend to be specified.
The school or department in which the applicant is enrolled, or intends to enrol, would normally undertake selection. When an external funding body is involved selection, where appropriate, may be made in consultation with the funding body.
Where the source of funding involves a government agency or an industry body, please check with the Research Management in the Office of Research and Development before finalising the scholarship.